Accounts Payable/Purchasing Clerk

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Summary:

The Accounts Payable/Purchasing Clerk coordinates the purchase of all equipment and supplies in compliance with state laws and network policies, payment of invoices, and inventory management.


Desired Competencies:

● Has a clear sense of vision and purpose/ reason for making decision  

● Plans in a thorough, meticulous manner.

● Offers innovative ideas or solutions to new/ old problems.

● Follows through –

○ Self-starter – takes responsibility for initiating necessary changes or actions.

○ Remains focused on goal attainment, perseveres, monitors, delivers.

○ Doesn’t let the details fall between the cracks.

○ Stays with a project through to its completion.

● Reliable – Can be counted on to complete tasks/ projects on time

● Committed:   

○ Positive attitude, promotes harmonious collaboration

○ Truly appreciates that teamwork will produce superior results

○ Genuinely enjoys and is enthusiastic about being part of a team

○ Contributes fair share to the team

● Able to motivate and positively influence others

● Listens, identifies others’ perspective(s)

● Communicates effectively with others regardless of differences 

● Self-care, prioritizes personal wellness

● Views challenges as exciting learning experiences 


Duties and Responsibilities:

● Establishes and maintains current policies and procedures for all network purchasing and procurement activity;

● Serves as the computerized purchasing system coordinator for all remote building level personnel;

● Converts electronic purchase requisitions submitted from building level staff into purchase orders and verifies approvals;

● Facilitates the purchase of goods via competitive bidding, informal quotations, and negotiation;

● Maintains a common current vendor list;

● Develops a standard school order supply list that is fulfilled twice per school year;

● Processes invoices for payment, after verifying all conditions are met including satisfactory delivery and billing;

● Monitors listing of all open purchase orders and actively seeks disposition by consulting with various network personnel and vendors if necessary;

● Prepares weekly payable reports as required;

● Prepares applicable year end reports and assists in the preparation of documents for the school district’s annual independent audit;

● Creates cash deposits as needed;

● Assists the Director and Assistant Director in performing general accounting functions as needed;

● Serves as a Central Office greeter and receptionist;

● Performs other duties as assigned.


Experience/Education:

● Associate’s degree in Accounting preferred, or equivalent skills and/or experience;

● Minimum of 2 years experience in related field;

● Proficient in spreadsheet software applications, specifically Microsoft Excel or Google Sheets;

● Basic skills using email and using word processor applications, specifically Microsoft Word or Google Docs;

● General office skills, including filing

● Excellent customer service skills;

● Professional tone and diction;

● Background in school purchasing and/or accounts payable a plus. 

Location: Detroit, MI
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Apply at: https://uprepschools.prismhr-hire.com/job/46184/accounts-payable-purchasing-clerk