School Operations Manager 19/20 SY

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Summary:

The School Operations Manager oversees all areas of school operations. As such, the Manager manages daily school operations, coordinates with the Central Management teams to ensure timely and thorough completion of projects and response to reporting and compliance matters, and helps develop and fully-execute the plans for the school in coordination with Central Management, district, and school-level leadership. In addition, the Manager is the primary trouble-shooter for teachers, students, parents, guests, and employees from other divisions of the organization, finding effective solutions for their needs and concerns.

Qualifications  

Education and Certification  

  • Bachelor’s degree or equivalent experience with a background in business or operations 

Experience  

  • Three years’ experience in school operations preferred  

Skills  

  • Proficient in Microsoft Office Suite and Mac or PC platform (as applicable to location) 
  • Knowledgeable with the use of database management, particularly student information  systems  (PowerSchool) 
  • Able to create and maintain various reports and proven success in managing  multiple,  complex projects simultaneously           

Demonstrates U Prep’s Core Values  

  • We work well by ourselves and in teams   
  • We care about people   
  • Our actions have a purpose  
  • We think big and do  
  • Learning is exciting  


Responsibilities

 Budget Monitoring  

  • Works with School Director and Accounting to develop and manage the school's budget,  and with the Assistant Director of School Quality to develop the Title I budget
  • Manages all budget-related compliance matters for the school-site
  • Reviews budget variances and elevates deviations from the metrics and budget to the  School Director 
  • Reviews, monitors, and submits monthly credit card statements to Accounting Department
  • Monitors budgets, flags low accounts and elevates issues
  • Tracks and processes all cash collections and fundraising money

Procurement

  • Works closely with Procurement to place orders and manage inventory at the school-site  

Monitoring Operational Performance

  • Prepares campus for the start of the school year and works with network staff to resolve  any outstanding issues  ● 

Development and Implementation of Policies and Procedures  ○ 

  • Welcomes new hires and coordinates school-based onboarding process with appropriate  Central Management departments
  • Designs and implements end-of-year process to ensure staff members complete  necessary actions
  • Collaborates with school receptionist and school operations team to ensure accurate  implementation of school policies and procedures
  • Ensures timely and accurate completion of various projects and tasks as needed  

 Compliance   

  • Collaborates with Talent department to ensure teacher compliance with certification  requirements
  • Promptly processes time sheets and submits attendance reporting to Human Resources  department
  • Monitors student information systems for accuracy, manages updates as necessary  including adding and dropping students, accurately reporting graduation and retention,  assigning contents, and other processes 
  • Manages student and staff records, both physically and digitally   
  • Successfully leads Count Day processes and procedures at the school-site, working  closing with Central Management   
  • Successfully executes operational activities in compliance with local, state, and federal  requirements  
  • Development of Master Schedule  

School and District/Network Service Delivery  

  • Successfully coordinates food service delivery with Food Service department  
  • Coordinates with facilities department to ensure a safe, clean, and well-functioning  facility is maintained  

Testing Coordination   

  • Coordinates with Central Management to administer district benchmark and standardized  test administration  

Performs all other duties as assigned 



 


 

Location: School Administration in Detroit, MI
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